How to Use a Specific Invoice Number for Your Next Invoice
In some cases, you may need to use a specific invoice number (e.g., to fill a missing number due to manual deletion). Here’s how to configure TransIT to use your desired invoice number for the next invoice.
1. Identify the Missing Invoice Number
Check your list of invoices and locate the missing invoice number.
For example, if the missing invoice number is 2025-0019, the system by default may continue from the next number in sequence (e.g., 2025-0022).
2. Adjust the Next Invoice Number
Go to the Settings menu and select Billing.
Choose Invoice Number or Factuurnummer.
Update the Next Invoice Number:
You will see the current next invoice number (e.g., 2025-0022).
Change this to the missing invoice number (e.g., 2025-0019) and save your changes.
3. Create the Invoice with the Missing Number
Generate a new invoice for a transport or service.
The invoice will now be assigned the updated number (e.g., 2025-0019).
4. Restore the Default Sequence
Return to Billing Settings:
After creating the invoice with the missing number, return to Settings > Billing > Invoice Number.
Set the Next Number:
Reset the next invoice number to the correct sequence (e.g., 2025-0022).
This ensures that subsequent invoices follow the correct numbering order.
Important Notes:
This process is ideal for filling gaps in your invoice numbering.
Ensure that invoice numbers remain unique and sequential to comply with legal and accounting standards.
By following these steps, you can easily assign a specific invoice number and maintain continuity in your invoicing records. For further assistance, contact our support team.