Use this article to create a customer invoice from completed transport work. You can start from selected transports, choose invoice options, or open the direct invoice page.

Open directly:Create an invoice.

Select Invoicing, then select Transports. If your menu also shows Overview, use it to return to the invoicing overview pages.

The page title is Transports billing status. Company invoice configuration must be complete before invoice creation controls are available.

Use the status filter, date range, and search to find transports. For transports that still need invoicing, choose Not invoiced.

Check the table before you continue. Useful columns include Transport, Transport price, and Billed.

Select at least one transport. The create invoice buttons stay disabled until at least one transport is selected.

After selecting transports, choose how the invoice must be created.

Create single invoice creates one invoice for all selected transports. Use it when the selected transports belong to the same Customer.

Create one invoice per cost creates separate invoices per transport cost. It requires transports from the same customer and allows a maximum of 20 selected transports.

Create multiple invoices creates separate invoices for selected transports. It allows a maximum of 20 selected transports.

Create custom invoice opens invoice items so you can choose which costs go on the invoice. It requires transports from the same customer.

The Invoice options modal is where you prepare the invoice before the final create action.

Enter or check the required invoice settings, including Invoice date and Invoice language.

You can also add Discount and an Extra comment on invoice when needed.

When Exact Online is enabled, you must provide Invoice VAT code and GL account reference.

Select Create custom invoice when only some costs should be included. In the invoice item table, select the costs that must appear on the invoice.

Review the selected invoice items before continuing. This step prepares the invoice data. It does not create the invoice yet.

You can also open Create invoice directly.

On the Create invoice page, select a Customer, then add uninvoiced transports or invoice items. Use this route when you want to build an invoice manually instead of starting from the transports billing table.

Review the customer, transports, invoice items, invoice date, language, VAT, GL account, discount, and comment before submitting.

Select Create invoice only when the invoice is ready. This final action creates the invoice.

After a successful create action, you will see the created invoice or invoice details. The transport billing status is updated so the billed amount can be tracked.

Why are the create invoice buttons disabled?
You need to select at least one transport first. Invoice creation controls also depend on complete company invoice configuration.

Which create invoice option should I choose?
Use Create single invoice for one invoice for the selected transports. Use Create one invoice per cost for separate invoices per cost. Use Create multiple invoices for separate invoices per selected transport. Use Create custom invoice when you want to choose the invoice items yourself.

Why do I need an Invoice VAT code or GL account reference?
When Exact Online is enabled, these fields are required for accounting. Fill in Invoice VAT code and GL account reference before creating the invoice.

Can I create invoices for transports from different customers?
For Create single invoice, Create one invoice per cost, and Create custom invoice, select transports from the same customer. For Create multiple invoices, each selected transport can become its own invoice, with a maximum of 20 selected transports.

What happens after I create an invoice?
The invoice is created and you can open the invoice details. The selected transport billing information is updated, including the billed amount.